• Accounts Payable Specialist

    Job Locations US-NY-New York
    ID 2018-1100
    Category
    Non-Clinical- CHHA
    Type
    Regular Full-Time
  • Overview

    The Accounts Payable Specialist will process all accounts payable functions including vender’s files, invoices data entries and preparing checks for payment.

    Responsibilities

    • Responsible for review vender invoices for accuracy.
    • Matching invoices with purchase orders, packing slip and verifying prices.
    • Code all invoices according to chart of account.
    • Entering invoices into accounting system on daily bases and fill invoices at venders file.
    • Responsible for maintain venders data base in accounting system.
    • Prepare weekly accounts payable aged invoice report and weekly payment schedule for approval.
    • Prepare and print checks for payment and prepare checks for mail.
    • Review and reconcile vender statement.
    • Prepare schedules and paper work for external auditor.
    • Responsible for petty cash reimbursement voucher.
    • Communicate with venders for accounts payable matters.
    • Ensures all financial accounting and reporting procedures and internal controls are in place for accounts payable.
    • Prepare and mail form 1099.
    • Prepare internal financial reporting as required by Controller, Administrator or other management staff.
    • All other duties as assigned. Demonstrates sound judgment by taking appropriate actions regarding suspected violation of corporate compliance regulations.
    • Reports all suspected violations to supervisor, Compliance Officer or Compliance Hotline.

    Qualifications

    • Two-year degree in accounting or related field
    • Should have 3- 5 years of experience accounts payable
    • Demonstrated ability to communicate (verbal and written) with all levels of internal employees, to work independently as a team member, to set priorities, to respond to changing demands from multiple     sources and to maintain confidentiality.
    • Computer literate, proficiency in MAS 90 Accounts Payable system, MS Excel, MS Word and MS Outlook.
    • Demonstrated planning, analytical, and problem-solving skills, and ability to identify areas for efficiency and process improvements
    • Experience with preparation of budget and Financial statement closing
    • Ability to work independent and meet deadlines and work extended hours as required.

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